RECEPTIONIST AND OFFICER ASSISTANT AT PROJECT CONCERN INTERNATIONAL (PCI)

Receptionist & Office Assistant, Tanzania

Tracking Code

580-566

Job Description
PCI is a non-profit organization dedicated to preventing diseases, improving community health, and promoting sustainable development worldwide. With support from United States Department of Agriculture (USDA), PCI Tanzania will be implementing the final phase of Food for Education (FFE) programming in the Mara region (2017-2021). The goal of the program is to improve literacy among primary school students, and increased use of health and dietary practices, empower women etc.

In line with programmes objectives, growth and sustainability, PCI wishes to attract talents and professionals to help run the programme.

PURPOSE OF THE POSITION:
The Receptionist Cum Office Assistant is responsible to answer and redirect all calls to PCI Tanzania, welcome clients and direct them accordingly to the relevant office and or person. Performs administrative work for management and assists the Administration Officer with various administrative functions. The Successful candidate will be based in Musoma will report to the Administration Officer.

KEY RESULTS AREA:
Managing the Reception and PCI clients
Office Management and Administration


DUTIES AND RESPONSIBILITIES:
Support day-to-day office functioning, including reception of external visitors or service providers
Support the Admin Officer on various administrative functions.
Ensure that the reception area is well kept (neat and tidy) projecting a professional work environment
With respect and courtesy, receive visitors to the office and direct them appropriately i.e  responses to inquiries
Maintain a record of the visitors to the office; ensure that the visitors Book is signed
Manage Country Directors Diary and assist on the secretarial duties of the CD.
Receive and distribute incoming mail to PCI Tanzania staff and arrange for collection/delivery of all outgoing mail including pouches via National and International courier service provider.
Maintain the Call Register, Trip Reference Register, Outgoing Letters Reference Register and ensure that all out-going phone calls are noted
Date stamp all correspondence received at the office and ensure that mail is always first routed to the Country Director
Maintain a filing system at the office; ensure that a copy of all incoming/ outgoing correspondence, utilities bills, etc. are filed chronologically
Send/receive pouches to other PCI offices;
Ensure that the telephone, fax, photocopier machines and printers are in a state of good repair.  Immediately report any faults and liaise with service providers to ensure that PCI receives quality services
Compose and type letters directed by management
Develop and distribute meeting notices, minutes and follow up items


REQUIRED QUALIFICATIONS:
Diploma or certificate in, Business Administration, Office Management or other relevant field
3 to 5 years of relevant professional experience.
Computer skills (including experience with Microsoft Office suite, and other common software packages).
Job Location
Musoma, , Tanzania
Position Type
Full-Time/Regular

APPLY NOW CLICK HERE


No comments

Powered by Blogger.