VOCATIONAL EDUCATION AND TRAINING AUTHORITY (VETA) VACANCY ANNOUNCEMENT

VOCATIONAL EDUCATION AND TRAINING AUTHORITY VACANCY ANNOUNCEMENT 

Position: CLERK OF WORKS

Application deadline: 13th September, 2018.

The Vocational Education and Training Authority(VETA) is an autonomous Government Agency established by the Act of Parliament No. 1 of 1994. VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization. The authority is looking for a qualified, competent, dynamic and commited Tanzanians to fill the following vacancies:-

1.0 Job title: Clerk of Works (05 Positions)
 Reporting to: Project Consultant.
 Location: To be allocated within four VETA zones (Lake Zone, Western Zone, Eastern Zone and South East Zone)
 Term of service: Contract
 Duration: 18 month.

1.1 GENERAL PURPOSE AND RESPONSIBILITY OF CLERK OF WORKS 

(a) Purpose 
The overall objectives of Clerk of Works is to record the activities of the constructions of the project on-site and to protect it against defects and deficiencies in the Contractor’s work. The Clerk of Work should ensure that the project is constructed according to drawings and specifications; the site has a construction administrator on a fulltime basis and inspections are performed in a manner that confirms the reported results.

(b) Perfomance responsibilities includes but not limited to, the following:
 (i) On a full-time basis, conduct on-site observations and comprehensive checks of work in progress as a basis for determining conformance of work, material and equipment with the Contract Documents;
(ii) Serve as a liaison between the Contractor (through the Contractor’s job superintendent), the Client and the Architect, whilst maintaining a professional relationship between the Contractor and all Subcontractors on the job;
(iii) Ensure tests, which are required, by the Contract Documents or Government regulations while making sure they are appropriately performed and observed. Whilst recording and reporting to the Architect/consultant all details relative to the test procedures;
(iv) Maintain, at the jobsite, orderly files for correspondence, reports of Project Meetings, and documents, including all Addenda, Change Orders, payrolls, additional drawings issued subsequent to the award of Contract, and all other pertinent information;
(v) Keep a daily diary or log book recording hours on the jobsite, weather conditions, list of visiting officials and jurisdiction, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures;
(vi) Develop and maintain records assuring that all individuals on the construction site have obtained proper background checks and clearances as required by the profession;
(vii) Advice the Contractors against the installation of any materials and equipment for which Shop Drawings are required unless such Drawings have been duly approved and issued by the Architect; (viii) The Clerk of Works should not authorize deviations from the Contract Documents. He/She should not conduct any tests personally. He/She should not enter into the area of responsibility of the Contractor’s field superintendent. Further He/She should not expedite work for the Contractor. Additionally He/She should not advise or issue direction relative to any aspect of the building technique or sequence, unless a specific technique or sequence is called for in the Specification. He/She should not approve Shop Drawings or samples;
(ix) Report any variances, conflicts or potential problems to the Architect or client immediately;
(x) Perform other functions as required or requested by the client or Architect as set forth in the Clerk of the Works Service Agreement;
(xi) Consider and evaluate suggestions or modifications which may be submitted by the Contractor to the Architect, and report them with recommendations to the Architect for final decision-making; 
(xii) Be vigilant to the completion date and to conditions, which may cause delay in completions, and the report should match that of the Architect;
(xiii) Attend all required conferences held on or off the jobsite, and report all results to the Client; (xiv) Maintain required payroll information and records;
(xv) Assist the Contractor’s superintendent to understand the intent of the Contract Documents. Obtain from the Architect additional details or information if, and when, required at the jobsite for proper execution of the work;
(xvi) Accompany Local, State, or district inspectors through the Project, record the outcome of these visits, and report same to the Architect and the client;
(xvii) Receive samples which are required to be furnished at the jobsite, record dates received and from whom, notify the Architect of their readiness for examination, record Architect’s approval or rejection, and maintain custody of approved samples;
(xviii)Record names, addresses, and telephone numbers of all Contractors and Subcontractors;
(xix) During the course of the work collect guarantees, certificates and maintenance operation manuals; and at the acceptance of the Project, assemble this material and deliver it to the Architect for forwarding to the client;
(xx) Review all Requisitions for Payment from Contractors;
(xxi) Coordinate and comply with directives of the Client on phasing of the Project for work at night, on weekends and/or holidays;
(xxii) Comply with directives of the consultant for the recording of the construction progress.

(c) Minimum qualifications and experience required
 (i) Bachelor Degree in Civil Engineering from a recognized institution;
(ii) Must be Registered by Engineers Registration Board (ERB);
(iii) Experience in project management;
(iv) 3 Years’ experience in construction environment;
(v) Computer literate and proficient in using standard office computer software applications.

(d) Attitudes and competencies required
 (i) High integrity;
(ii) Ability to pay attention to detail;
(iii) An in-depth knowledge of the construction industry;
(iv) A sound knowledge of Building Regulations;
(v) Good organizational and project management skills;
(vi) Good problem-solving skills;
(vii) Excellent communication and negotiating skills;
(viii) Good written and oral communication skills;
(ix) Ability to liaise with staff at all levels;
(x) A good level of fitness and a head for heights;
(xi) Ability to meet targets and enforce strict deadlines from stakeholders;
(xii) Sound interpersonal skills;
(xiii) Team player.

2.0 MODE OF APPLICATION
  Application letters enclosed with Curriculum Vitae (CVs) indicating names and adresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.
 Only applicants with required qualifications will be considered.  Only shortlisted candidates will be contacted.
 Applicants are encouraged to submit hard copy and soft copies of applications letter and relevant academic transcripts and certificates through email and the adress.
The applications should reach the office of the undersigned latest by 7th September, 2018.

The Director General, Vocational Education and Training Authority,
P. O. Box 2849,
DAR ES SALAAM.
Email: doreenmbilinyi@gmail.com

“VETA is an equal opportunity organization, women are highly encouraged to apply” For more detailed information please visit our website ‘www.veta.go.tz’. 

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