VACANCY ANNOUNCEMENT at Business Registrations and Licensing Agency (BRELA) June, 2019


1.0 INTRODUCTION
BRELA is a Government Executive Agency established under the Executive Agencies Act No. 30 of 1997 to facilitate orderly conduct of business and provision of business regulatory services. It was established on the 28th of October, 1999 by Government Notice No. 294 A published on the 8th October, 1999 and it was officially inaugurated on the 3rd December, 1999. The major functions of BRELA is; to administer various business laws including the Companies Act, 2002, Business Names (Registration) Act (Cap. 213 R.E 2002); Trade and Service Marks Act, (Cap 236 R.E 2002); Patents (Registration) Act (Cap. 217 R.E 2002); Industrial Licensing Act (Cap 46 R.E 2002) and Business Licensing Act (Cap. 208 R.E 2002). In addition, BRELA monitors the registered and licensed entities to ensure legal compliance; and provides dispute resolution services in relation to Patents, Trade and Service Marks Registrations. BRELA’s vision is to become an excellent business registrations facilitator and its mission is to create an attractive business environment by providing quality registration services for companies, business names, industrial licensing and industrial property protection.

2 1.1 HEAD OF PROCUREMENT MANAGEMENT UNIT- (1-POST)

1.1.1 DUTIES AND RESPONSIBILITIES
i. Supervise and execute all Procurements (goods, works, consultancy services, non-consultancy services and Disposal of Public Asset by Tender) as per Public Procurement Act.
ii. Advise on matters pertaining to the procurement and logistics management in accordance with Public Procurement Act and its Regulations;
iii. Serve as Secretary to the Tender Board;
iv. Implement Tender Board decisions as per Public Procurement Act;
v. Prepare, updates and implement Annual Procurement Plan;
vi. Develop appropriate systems, procedures and guidelines for the procurement function in accordance with the relevant Acts and Regulations;
vii. Monitor adherence to procurement process and procedures as per Public Procurement Act; viii. Procure, maintain and manage supplies, materials and services to support the logistical requirement; ix. Assist user departments on preparations of specification/standards of goods and services to be procured and monitor adherence to ensure value for money;
x. Provide inputs and coordinate the bid evaluations as well as review of bid evaluation report prior to submission to the tender board for approval of award recommendations;
xi. Prepare tender documents;
xii. Organize public tender opening and prepares minutes of tender opening session, Ensures that bids, contracts and performance securities are kept in safe custody and that records of procurement proceedings are properly maintained;
xiii. Prepare contract documents and procurement reports;
xiv. Manage publication of Tender/Contract awards as per procurement plans and Public Procurement Act;
xv. Manage and prepare all procurement contracts registers and assets maintenance register;
xvi. Participate in the preparations of action plan, progress reports and budget;
xvii. Maintain and archiving of the Procurement and disposal records;
xviii. Maintain register of all contracts awarded; xix. Address all procurement related audit queries (from internal and external auditors);
xx. Determine and analyze training and development needs for procurement Section to ensure that identified training is executed;
xxi. Develop and maintain excellent working relationship with all departments’ internal and external constituencies through understanding their purpose and objectives; and
xxii. Perform any other duties as may be assigned by Superior from time to time.

3 1.1.2 QUALIFICATIONS AND EXPERIENCE
Bachelor Degree either in Procurement, Materials Management or equivalent with Master’s Degree in Procurement, holder of CPSP/CSP and registered with PSPTB under Authorized Category, working experience of not less than ten (10) years in the relevant field of which 3 years must be in senior position from a reputable organization and must be computer literate.

1.1.3 OTHER COMPETENCIES Must be Conversant with the Public Procurement Act. 1.1.4 REMUNERATION: According to Salary scale of BRS 11

1.2 HEAD OF INFORMATION COMMUNICATION TECHNOLOGY AND STATISTICS UNIT- (1-POST) 

1.2.1 DUTIES AND RESPONSIBILITIES 
i. Advise on the matters pertaining to Information, Communication and Technology as an instrument to improve service delivery;
ii. Supervise the design and develop ICT systems and oversee installation and maintenance of hardware and software;
iii. Advise and maintain hardware and software security measures;
iv. Manage and administer WAN, LAN, WEB server and databases;
v. Maintain and implement BRELA ICT Policy in accordance to the National ICT Policy;
vi. Monitor and oversee performance of hardware, software and ICT infrastructure;
vii. Liaise with e-GA and other Government Institutions in automation and integration of government business processes;
viii. Implement disaster recovery and business continuity management plan;
ix. Undertake periodic review of user manuals and liaise with software service providers;
x. Participate in the preparations of action plan, progress reports and budget;
xi. Coordinate ICT auditing;
xii. Prepare Unit training needs requirement; and xiii. Perform any other duties as may be assigned from time to time.

1.2.2 QUALIFICATIONS AND EXPERIENCE 
Bachelor Degree in Computer Science with Master’s Degree in Information Technology or equivalent qualification and working experience of not less than ten (10) years in the relevant field of which 3 years must be in senior position from a reputable Institution.

4 1.2.3 REMUNERATION: According to Salary scale of BRS 11

1.3 COMMUNICATION OFFICER II- (1-POST)

1.3.1 DUTIES AND RESPONSIBILITIES 
i. Coordinate agency public events;
ii. Liaison to the media on the activities and services of BRELA when required; iii. Implement the timetable for BRELA visitors;
iv. Guide BRELA visitors as per agreed programme and timetable;
v. Provide input for unit budget; and
vi. Performing any other duties as assigned by immediate superior from time to time.

1.3.2 QUALIFICATIONS AND EXPERIENCE 
Bachelor Degree either in Public Relations, Mass Communications or equivalent and must be computer literate.

1.3.3 REMUNERATION: According to Salary scale of BRS 6.1

1.4 NERTWORK ENGINEER II- (1-POST)

1.4.1 DUTIES AND RESPONSIBILITIES
i. Provide technical support related to the networks;
ii. Maintain and repair all networks managed by the Agency including backups;
iii. Participate in designing and installation of networks and related accessories and equipment;
iv. Maintain and repair of Network active and passive equipment;
v. Troubleshoot all network related problems;
vi. Undertake management of LAN, wireless systems, telephone systems (PBX);
vii. Document and communicate network related problems, solutions and the implementation process; viii. Assign network resources and user accounts; and
ix. Perform any other duty as may be assigned from time to time.

1.4.2 QUALIFICATIONS AND EXPERIENCE
Bachelor of Science either in Computer Science, Information Technology, Computer Engineering or equivalent qualifications. Possession of an ICT related certifications will be an added advantage.

1.4.3 REMUNERATION: According to Salary scale of BRS 6.1

1.5 SYSTEM ANALYST II- (1-POST)

1.5.1 DUTIES AND RESPONSIBILITIES
i. Define system and software application requirements;
ii. Identify system platform, components and dependencies;
iii. Examine software to ensure quality, reliability, and system security;
iv. Identify and design solution to meet user requirements;
v. Assist in conducting user acceptance test;
vi. Establish detailed program specification through discussion with system end users;
vii. Perform systems testing (Software validation & verification) and document test results;
viii. Participate in design review and provide input for user documentation;
ix. Assist in capturing user requirements (Customer Requirement Specifications);
x. Assist support staff in supporting and training end users;
xi. Coordinate systems users and system developers; and
xii. Perform any other duties as may be assigned from time to time

1.5.2 QUALIFICATIONS AND EXPERIENCE
Bachelor of Science either in Computer Science, Information Technology, Computer Engineering or equivalent qualification. Possession of an ICT related certification will be an added advantage.

1.5.3 REMUNERATION: According to Salary scale of BRS 6.1

1.6 INTERNAL AUDITOR II- (1-POST)

1.6.1 DUTIES AND RESPONSIBILITIES
i. Audit and verify cash collection & banking;
ii. Verify cash and bank payments;
iii. Verify projects taken by the Agency;
iv. Verify Creditors & Debtors;
v. Investigate issues concerning theft and fraud;
vi. Participate in preparation of internal audit reports and submit to the immediate supervisor; and vii. Perform any other duties as may be assigned by supervisor from time to time.

1.6.2 QUALIFICATIONS AND EXPERIENCE
Bachelor Degree in Accounting or equivalent qualification and must be computer literate.

1.6.3 REMUNERATION: According to Salary scale of BRS 6.1 6

1.7 PERSONAL SECRETARY II- (1-POST)

1.7.1 DUTIES AND RESPONSIBILITIES
i. Type documents and undertakes normal secretarial duties;
ii. Handle internal and external incoming mail marked for the personal attention of the boss, files and distributes them ensuring proper maintenance and confidentiality;
iii. Answer routine correspondence, such as acknowledgements, on his/her own initiative without supervision;
iv. Make follow-up of outstanding correspondence and or replies;
v. Keep record of files for action by the boss;
vi. Organize and facilitate meetings of the boss to promote a favourable working environment;
vii. Respond to routine questions on the telephone, takes messages and forwards the messages to appropriate intended recipients;
viii. Manage the office arrangement and cleanliness to ensure a favourable working environment;
ix. Arrange safari arrangements, confirmation of hotel bookings and reservations for the boss;
x. Maintain appointments and priorities of calls and visits to the boss;
xi. Receive office visitors and directs them to the relevant offices;
xii. Make travel arrangements for the boss;
xiii. Make the necessary facility preparations for departmental meetings;
xiv. Conduct word processing services to assigned office; and
xv. Perform any other duties as may be assigned by supervisor from time to time.

1.7.2 QUALIFICATIONS AND EXPERIENCE
Diploma in Secretarial Services from Tanzania Public Service College or any other recognized Institution and computer application skills in windows, Microsoft Office, Internet, E-mail and Publisher with three (3) years working experience in the relevant field.

1.7.3 REMUNERATION: According to Salary scale of BRS 2.1

1.8 DRIVER II (4 POSTS) 

1.8.1 DUTIES AND RESPONSIBILITIES
i. Drive BRELA’s Vehicles;
ii. Report vehicle mechanical defects discovered to the Office Supervisor;
iii. Keep record of vehicle movements, distance covered within its logbook;
iv. Keep record of fuel and tyre filled within its logbook;
v. Report vehicle physical damage to the Office Supervisor;
vi. Deliver documents to customer as per delivery order and supervisor’s instructions;
vii. Keep records of documents delivered to customers; and
viii. Perform any other duties as may be assigned by superior from time to time.

1.8.2 QUALIFICATIONS AND EXPERIENCE 
Form IV/VI and class C valid driving license and a Trade Test Certificate grade III from a recognized institution like VETA/NIT, with not less than three years driving experience.

1.8.3 REMUNERATION: According to Salary scale of BRS 2.1

1.9 TELEPHONE OPERATOR II- (5-POSTS)

1.9.1 DUTIES AND RESPONSIBILITIES
i. Respond on all inquiries and forward them to appropriate departments where necessary;
ii. Receive and connect incoming calls;
iii. Maintain electronic incoming and outgoing calls register;
iv. Receive and direct telephone calls from the general lines to appropriate officers;
v. Prepare timely and accurate reports;
vi. Test all the equipment and the lines to ensure they are in good working order; and
vii. Perform any other duties as assigned by superior from time to time.

1.9.2 QUALIFICATIONS AND EXPERIENCE 
National Form IV/VI with Telephone Operator Certificate, Receptionist certificate, Office Management Certificate or equivalent qualification and must be good in public communication and computer literate.

1.9.3 REMUNERATION: According to Salary scale of BRS 2.1 1.

10 LICENCING OFFICER II- (5-POSTS) 1.

10.1 DUTIES AND RESPONSIBILITIES
i. Receive and process Business licensing applications in accordance with the and its regulation;
ii. Conduct Business licensing inspection;
iii. Maintain Business licensing statistics;
iv. Preserve manual and electronic Business licence documents;
v. Prepare and presents analytical assessment of Business Licenses application;
vi. Assist potential investors with technical information and advice on suitable investment possibilities;
vii. Provide technical advice to prospective investors on viability of Business Licensing projects;
viii. Issue Business Licenses and certificates of registration;
ix. Prepare progress reports; and
x. Perform any other duties as may be assigned by superior from time to time.

1.10.2 QUALIFICATIONS AND EXPERIENCE
Bachelor Degree either in Economics, Statistics, Business Administration, LLB or equivalent and must be computer literate.

1.10.3 REMUNERATION: According to Salary scale of BRS 6.1

1.11 REGISTRATION OFFICER II- (5-POSTS)

1.11.1 DUTIES AND RESPONSIBILITIES

i. Receive new applications, processing by checking correctness of information, including similarities of proposed names/logo, particulars of applicants, directors, Company Secretary, enter recommendation, including, particulars of Owners, Agent;
ii. Check correctness of specification of goods/ services and sending to IPAS from generating application number;
iii. Classify goods sent to IPAS for generating application number;
iv. Receive applications for name reservation and conduct online search to determine actual similarities, enter recommendations and submit to the Authoring Officer for decision;
v. Receive various post-registration documents for assessment and ascertain corresponding payments of various fees payable to BRELA;
vi. Scan, Print and Stamp documents uploaded by customers through ORS ready for updating and approvals;
vii. Capture and attend New Application for Patents Trade and Service Marks from ARIPO and updating old files by processing to the system;
viii. Conduct formality examination by checking and identifying similarities of a Mark name; and
ix. Perform any other duties as may be assigned by the supervisor from time to time.

1.11.2 QUALIFICATIONS AND EXPERIENCE
Bachelor Degree either in Records Management, Business Administration, Economics, LLB or its equivalent and must be computer literate.

1.11.3 REMUNERATION: According to Salary scale of BRS 6.1

1.12 REGISTRATION ASSISTANT II- (10-POSTS)

1.12.1 DUTIES AND RESPONSIBILITIES

i. Allocate Registration number to the new application;
ii. Reply to custom searches;
iii. Embosses certified documents including certificates, mortgages and debentures;
iv. Issue acceptance/rejection letters to applicants;
v. Conduct initial name search to ensure there is no duplication; vi. Examine application file for completeness to ensure that all the necessary documents and processes are followed as per regulations;
vii. Prepare certificates of grant of patents, industrial designs and utility models and seal them;
viii. Process Patent Cooperation Treaty (PCT) applications from the World Industrial Property Organization (WIPO) and other international applications;
ix. Process patents, industrial designs and utility models applications from the African Regional Industrial Property Organization (ARIPO);
x. Process and recording change of names and addresses;
xi. Record or enter debentures and mortgages in register;
xii. Perform reconciliation of different documents to ascertain correctness and uniqueness; and
xiii. Perform any other duties as may be assigned by the supervisor from time to time.

1.12.2 QUALIFICATIONS AND EXPERIENCE 
Form IV/VI with Diploma in Law or Business Administration, and must be computer literate.

1.12.3 REMUNERATION: According to Salary scale of BRS 3.

1 1.13 RECORDS MANAGEMENT ASSISTANT II- (5-POSTS) 

1.13.1 DUTIES AND RESPONSIBILITIES 
i. Prepare file register;
ii. Receive in-coming mail and records them in relevant register; iii. Stamp in-coming mail;
iv. Custodian of all letters and all attached documents referred to;
v. Send mail preview box to previewing officers;
vi. Take daily notes of files in various offices to up-date the movement;
vii. Proofread all outgoing letters and make advise for correction accordingly;
viii. Make sure all letters are signed by relevant desk officers;
ix. Circulate flimsy file to the authorized officer; and
x. Perform any other duties as may be assigned by the supervisor from time to time.

1.13.2 QUALIFICATIONS AND EXPERIENCE 
National Form IV/VI with Diploma in Records Management or related field from a reputable Institution and must be computer literate.

1.13.3 REMUNERATION: According to Salary scale of BRS 3.

1 1.14 OFFICE ASSISTANT- (1-POST)

1.14.1 DUTIES AND RESPONSIBILITIES
i. Assist in organizing for pre-meeting arrangements when needed; ii. Distribute mail internally to respective staff; iii. Duplicate documents, such as circulars and other publications; iv. Circulate files and documents internally to respective staff; v. Receive external mail and ensures it is noted in the registry; vi. Prepare and serve refreshments during in house meetings and workshops; and vii. Perform any other messenger duties as may be assigned by Superior from time to time.

1.14.2 QUALIFICATIONS AND EXPERIENCE 
Certificate of Secondary Education with relevant certificate from VETA, ability to communicate in English and Kiswahili Both oral and written and must be computer literate.

1.14.3 REMUNERATION: According to Salary scale of BRS 1.


 GENERAL CONDITIONS 
i. All applicants must be Citizens of Tanzania of not more than 45 years of age except for those who are in Public Service;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
iii. Applicants should apply on the strength of the information given in this advertisement;
iv. Applicants must attach their certified copies of the following certificates;
 Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
 Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
 Form IV and Form VI National Examination Certificates;
 Birth certificate.
v. Attaching copies of the following certificates is strictly not accepted
 Form IV and form VI results slips;
 Testimonials and all Partial transcripts.
vi. Applicants employed in the Public Service should route their application letters through their respective employers;
vii. Applicants who have/were retired from the Public Service for whatever reason should not apply;
viii. Applicants should indicate three reputable referees with their reliable contacts;
ix. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA) and National Council for Technical Education (NACTE);
x. Certificates from Foreign Universities should be verified by The Tanzania Commission for Universities (TCU);
xi. Applicants with special needs/case (disability) are supposed/advised to indicate;
xii. A signed application letter should be written either in Swahili or English and Addressed to
Secretary, 
Presidents Office, 
Public Service Recruitment Secretariat, 
8 Kivukoni Road, 
P.O. Box 63100, 1
1102 Dar es Salaam. 
xiii. Deadline for application is 18th June, 2019 and;
xiv. Only short listed candidates will be informed on a date for interview;
xv. Presentation of forged certificates and other information will necessitate to legal action;
NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/and not otherwise(This address also can be found at PSRS Website, Click ‘Recruitment Portal’)
SECRETARY 
PUBLIC SERVICE RECRUITMENT SECRETARIAT

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